Booking Conditions

Acceptance of Booking Conditions

Any use of the website, or written communication with Adventure Lanka Tours, for the purposes of travel arrangements, confirms that you are aged 18 or over and that you fully accept these booking conditions. If you have not read the booking conditions, you should not use the site.

Confirming Your Holiday

Upon receipt of a confirmation invoice, you must immediately enter the Adventure Lanka Tours online payment centre and confirm that you accept our booking conditions. We require a deposit of 10% of the invoice value (or full payment if the cost is less than US $. 150). Payment should normally be made within seven days. In the case of late bookings – defined in this case as bookings made less than seven days in advance – payment must be received within 24 hours. We reserve the right to cancel your booking in case of non-payment and will inform you of this. Bookings should be paid either by:

  1. On-line credit card payment.
  2. Bank transfer.

Further payments in line with booking conditions. Travel insurance cover is highly recommended but not mandatory for holidays booked through Adventure Lanka Tours (Pvt) Ltd.

Payment Schedules:

  1. Upon immediate receipt of confirmation invoice: 10% of the invoice value (or full payment if less than US $ 150).
  2. Not less than 21 days before departure: 100 per cent of cost.
  3. Late payments will be liable, at our discretion, to an administrative charge of US$ 10 and risk cancellation.
  4. Customer must pay all bank charges in the case of a bank transfer. There will be no additional postage fees or booking fees.

Cancellation By You

Any individual, or individual member of a tour party, wishing to cancel a booking with Adventure Lanka Tours (Pvt) Ltd must immediately notify Adventure Lanka Tours (Pvt) Ltd in writing.

If you are in a group, merely informing your official tour coordinator (even if in writing) may not be acceptable.

The following maximum individual cancellation charges will apply at our discretion, for any unrecoverable costs and admin charges:

  1. Up to 30 days prior to departure: Loss of deposit.
  2. Between 29 – 22 days before departure: 50 per cent of holiday cost.
  3. Less than 21 days: 100 per cent of holiday cost.

Any group cancellation must be confirmed in writing by the tour leader.

We reserve the right to hold each individual responsible for a group cancellation, and levy the appropriate penalties.

Cancellation By Us

We regard your holiday seriously. However we reserve the right to cancel your holiday because of unforeseen circumstances. In this event we will return all money paid by you and, wherever possible, offer an alternative holiday of comparable type and quality for your consideration. We cannot be held liable for any incidental expenses that may be incurred by you during arrangements for a holiday that is subsequently cancelled by us.

Information Provided By You

All information provided by yourself should be true and accurate. We will treat it confidentially and not forward it to any third party.

Although we request for detailed information about you prior to your holiday with us it is your responsibility to inform Adventure Lanka Tours of any special needs you may have. This includes but not limited to medical conditions like Diabetes, Coronary problems, Back problems etc, Allergies, Food intolerances, religious beliefs etc.

Adventure Lanka Tours will not be responsible if your holiday is less enjoyable as a result of any medical conditions arising out of non disclosure.

Information Provided By Us

Adventure Lanka Tours does not guarantee that all information available is free from errors or omissions but we will use all reasonable endeavours to correct any errors or omissions once notified of them. Our opinions are our own.

Whilst we rigorously strive for accuracy, these opinions are necessarily subjective to some degree. Occasionally, temporary local circumstances — for example, emergency maintenance work, power cuts or off-season closure – can make advertised facilities unavailable.

Itinerary Changes Made By Us

All efforts will be made to provide your exact itinerary. Adventure Lanka Tours Tours Ltd reserves the right, however, in unavoidable or overriding circumstances, to make adjustments.

All efforts would be made to ensure that these adjustments are in the spirit of the original itinerary and you will be informed as soon as possible. If exceptional circumstances (eg overbooking of hotel) demand an emergency change of accommodation while you are on holiday, we will refund you appropriately if the replacement hotel is cheaper.

Itinerary Changes Requested By You

Adventure Lanka Tours aim to offer flexible itineraries. Once an itinerary is finalised, requests for changes to a group or individual itinerary will be considered, but they cannot be guaranteed and may, under certain circumstances, incur an additional premium.

Behaviour

We expect reasonable behaviour at all times. If, in the considered opinion of our representatives or suppliers, your behaviour could cause danger, damage or persistent offence (including racism), you will be informed of the fact, and your holiday may be terminated without compensation. This is for the safety and benefit of fellow travellers. You may also be held responsible for willful damage.

Complaints Procedure

Any complaints must be pursued as soon as possible with the supplier of the service (eg hotel manager), or the chauffeur. If matters are still not satisfactorily resolved, the complaint must be put in writing within 24 hours and you must notify Adventure Lanka Tours immediately, by calling us on 0777 880152 or fax or e-mail, in a further effort to rectify the situation amicably. We reserve the right to refuse liability if this arbitration procedure is not adhered to.

Flight Times and Other Essentials:

Check your flight times on receipt of your tickets carefully. Minor adjustments to flight times may be made by the airline after the issue of our confirmation invoice. We do not accept responsibility for these. You must also ensure that your travel documents, passports, visas, driving license, insurance details and moneys are in order.

Force Majeure

We cannot accept responsibility for Force Majeure – defined in these booking conditions as any specific event, which we, as the supplier of the services, could not reasonably have foreseen, influenced or avoided. These include war, or threat of war, riots, civil strife, terrorism, contamination, extreme or unusual weather conditions, industrial disputes, changes to sports itineraries, natural and nuclear disasters, fire, flight cancellations or rescheduling by airlines or any similar event beyond our control.

Insurance

It is not mandatory that travellers booking with Adventure Lanka Tours possess valid travel insurance. However it is highly recommended that you take out comprehensive travel insurance including emergency repatriation.

Innoculations

All tourists are strongly advised to check on recommended innoculations, the need for malaria tablets, and to take other medical advice where their own health record suggests it is necessary, at least a month before travel.

Nature of Overseas Travel

Holidays offered by Adventure Lanka Tours Ltd can range from luxury itineraries to programmes for the more budget-conscious. We will make every effort to ensure that our planning is meticulous.

But amenities and infrastructure in Sri Lanka can at times be comparatively underdeveloped. Delays, moments of discomfort and risk can naturally occur in all travel. In the tropics, insects in rooms are common.

Travellers booking any of our arrangements implicitly accept this as a fact of life.

Clients are advised to take sensible precautions at all time, and before booking a holiday should take steps to familiarise themselves with up-to-date information from sources such as the Foreign Office.

Negligence and Breach of Contract

We will accept liability for any incidents that arise as a direct result of our proven negligence, or that of our suppliers, in respect of any arrangement forming part of your holiday itinerary. This includes illness, injury and/or death. Each case will be assessed individually.

Personal Loss, Injury and Illness (Not Connected to the itinerary)

Should you, or any member of your group, suffer loss (such as baggage or valuables), serious illness, personal injury or death during your holiday, our stated representatives, or we will provide sympathetic advice and guidance at our/their discretion. This must be carried out in conjunction with your personal travel insurance policy.

Price Guarantee

We guarantee that your holiday will not be subjected to surcharges, except where our costs rise because of substantial fluctuations in the exchange rate (above 10 per cent at time of booking) or flight levies, including increased flight insurance premiums.

No surcharges will be levied less than 30 days before departure. In the event of surcharges, you have the right to cancel – with a full refund – as long as you exercise this right within 14 days of the date on the surcharge letter. The relevant exchange rate for each individual tour will be quoted upon request.

Representatives

The full-time presence of Adventure Lanka Tours representatives is not automatic. This depends on your choice of holiday and/or the extent of the support you have requested. It is your responsibility to confirm that these arrangements are adequate.

By booking with Adventure Lanka Tours, you hereby agree to have read, understood and accept the above booking conditions.